Article II. General Information

Section 1. The policies concerning Service Hours, Administrative Hours, Kiwanis Family Relations (KFRs) and Inter-clubs shall be consistent with the Circle K International Policy Code as defined by Section J, and are as follows:

1. Policy Definitions
  1. A voluntary act is one for which no payment is received for service rendered.
  2. A fund-raising activity is one for which payment, profit, or donations are received.
  3. Preparation time consists of time spent coordinating a particular service project, such as coordinating a project with a community agency, acquiring project supplies or conducting necessary pre-project volunteer training.
  4. Travel time consists of time spent in travel to a service project or other event at which the primary purpose is service. Time spent on the journey other than travel or service, such as meal time, social time, or overnight stops, does not count as service hours. For cases in which service is performed at an event but the primary purpose of the event is not service, such as a District or International convention, travel time to the event should not be counted as service hours.
  5. Total club service hours on a project are to be reported as the sum of each dues-paid member’s individual hours on the project.
  6. A charitable entity is an organization that provides service or monetary assistance to an individual or group of individuals who possess a basic need for said services.
  7. A Kiwanis-family function is any project, meeting, banquet, rally, conference, or convention of CKI, Kiwanis, Key Club, Builders Club, or other Kiwanis-sponsored organization. Approval of the service project shall include an invitation to all club members to participate in the said service project.
  8. A service hour is 60 minutes of work performed by a dues-paid member of a CKI club on a service project approved by the club or club board of officers.
2. Service Hours
  1. A service project is a voluntary act by one or more dues-paid members of a CKI club for the sole benefit of an individual or group of individuals who possess a basic need for said services. Except in special circumstances, a service project that only directly benefits a family member or friend of a dues-paid member may not be counted for service hours. All proceeds raised during a fund-raising activity must be applied toward a charitable entity for the fund-raiser to be considered a service project.
  2. Service hours performed by CKI members that are not organized or promoted by a CKI club, CKI district, CKI in general or the Kiwanis family shall not be counted as hours performed by a club.
  3. Preparation and travel time for service projects are considered service hours, not administrative hours.
  4. Hours expended by non-CKI members such as faculty advisors, members of the sponsoring Kiwanis club, and honorary members shall not be counted as service hours performed by the club.
3. Administrative Hours
  1. An administrative hour is 60 minutes of work performed by a dues-paid member of a CKI club on the behalf of that club.
  2. Fund-raising activities where the proceeds raised are for the general club budget are considered administrative hours, not service hours.
  3. General communication with community agencies other than planning a particular service project is considered administrative hours, not service hours.
  4. Administrative hours expended by CKI members that are not organized or promoted by the CKI club, CKI district, CKI in general or the Kiwanis family shall not be counted as hours performed by the club.
4. Kiwanis Family Relations (KFRs) and Inter-clubs
  1. An interclub shall be defined as a meeting or event organized by two or more CKI clubs, including CKI clubs-in-formation, in which at least two members from each CKI club attended.
    1. Each CKI club that satisfies these requirements will have completed one interclub.
  2. A Kiwanis Family Relation (KFR) shall be defined as a meeting or event organized by at least one CKI club and at least one other level of the Kiwanis Family, including clubs-in-formation, in which at least two members from each club attend.
    1. 1. The other levels of the Kiwanis Family are K-Kids, Builder’s Club, Key Club International, Key Leader, Kiwanis Junior, Kiwanis International, Young Professionals, Golden K, and Aktion Club.
      2. Each CKI club that satisfies these requirements will have completed one Kiwanis Family Relation and will be recorded as one KFR.
  3. If there are two or more CKI clubs present at a Kiwanis Family Relation event or meeting with at least two members from each CKI club, it shall count as one interclub and one Kiwanis Family Relation.

Section 2. The definitions of terms used in the policy code and bylaws of the Texas Oklahoma District are as follows:

1. Majority, or a simple majority - these terms are defined as 50% + 1 of the voting members.
2. Super majority, or a 2/3rd requirement - these terms are defined as 2/3rds of the voting members.
3. Quorum - as stated in Article VII, Section 2, 3 of the District Bylaws, when the term quorum is used it means a simple majority unless otherwise noted.