Article VII. Finance

Section 1. Disbursement of Funds

• 1. The District Treasurer shall disperse funds using a voucher system. Each voucher must be submitted with the appropriate receipts, voucher form, and other required documents; and shall be approved by the Treasurer, Financial Administrator and the District Office.

  2. No funds in excess of budgeted expenses shall be granted without the approval of the District Board of Officers and the District Administrator.

  3. Reimbursements to the board members shall be based on the following:

     1. Vouchers are to be postmarked to the District Treasurer and appropriate administrator within 30 days of the incurred expense.

     2. A board member may only vouch for expenses incurred in the prior 30 days.

     3. Official travel expenses shall be calculated based on miles traveled. This includes travel by airplane; one will only be reimbursed the miles traveled, not the stated ticket price. The amount one shall receive in reimbursement for miles traveled shall be set at the beginning of each administrative year by the board of officers and shall not exceed $0.20 per mile unless other arrangements have been made with the District Administrator. 

     4. Parking fees, food items, and other items pertaining to board expenses shall not be reimbursed unless authorized by the District Board of Officers with the advice and consent of the District Administrator. When it is determined that the meal expenses may be reimbursed, reimbursement is limited to the amounts specified in the Texas-Oklahoma Kiwanis District Policy 2.10; further, no meal reimbursement is allowed if a CKI meal event was available at that time.

     5. Postage, copies, and minor supply expenses may be reimbursed as outlined in the CKI district budget. 

     6. No vouchers will be approved unless all monthly reports have been received by the District Governor and administrators by the date specified.